NAMES, OBJECTIVES AND CONSTITUTION
1:- The Association is to be known as the 'Warwickshire and Worcestershire Counties
Bowling Association' and is to be affiliated to the British Crown Green Bowling
Association.
2: The objectives and powers of the Association are to encourage, control, manage and
regulate the game of Crown Green Bowling in the Counties under the direct jurisdiction
of the Association.
Committees
3:-
(A) The business of the Association shall be a transacted by a Management
Committee consisting of a President, Deputy President, Chairman,
Pa s t Presidents, Life Members, Association Secretary, Treasurer,
If x t u r e s a n d Re f e r e s Se c r e t a r I e s , a De v e l o me n t Of f I c e r
and a Publicity Officer and 1 0 other members all of whom shall
be elected at the January Annual General Me e t in. Member r c lobs
and Affiliated Leagues/Associations will be invited before the January
AGM to submit nominations for Management Committee membership
which will be considered along with retiring committee members seeking
re-election. Nominations will also be invited from the floor at the AGM.
(B) Half the elected ten members of the Management Committee shall retire
on alternate years and (if they so desire) can seek re-election together with
other nominees duly proposed and seconded; election to be made by paper vote.
(C) The Management Committee may fill Management Committee vacancies by
co-opting voting members should the need arise after having first exhausted
the nominations list generated at the last AGM. Co-opted members will retire
at the next AGM but may make themselves available for election.
(D) A quorum shall be formed when seven or more members are present.
4:-
(A) The following sub-committees shall be formed by and from the Management
Committee at a meeting to be called on a Monday immediately following the
Annual General Meeting, and each of the 1 0 elected Committee Members must
serve on either the League Sub-Committee or the Competitions Sub-Committee
and each Sub-Committee shall select its own Chairman at that meeting via:
(I) A League Sub-Committee of three members, plus Fixtures Secretary.
(ii) A Competitions Sub-Committee of seven members, plus Fixtures Secretary.
(B) Additionally, the following Sub Committees shall be formed from the total
Management Committee, such Sub-Committees to elect their own Chairmen.
(I) A Senior County Se l e c t ion Sub-Commit t e e cons i s t ing of
five members, together with the option of the addition of two co-opted
voting members.

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(ii) A Junior County Selection Sub Committee consisting of five
members.
(iii) A Veterans County Selection Sub-Committee consisting of three
members.
(iv) A Disciplinary Sub-Committee consisting of five members.
(v) A Referees Sub-Committee, consisting of two members, together
with two co-opted voting members elected annually from the
Referees’ Society.
(vi) A Development Sub-Committee of 6 members comprising of the
Development Officer (acting as Chairman), the Association Secretary,
the Publicity Officer, Fixtures Secretary, the Referees Secretary
and one other elected member.
(C) The Senior, Junior and Veterans County Selection Sub-Committees will be
responsible for setting and enforcing a policy on attire. For administrative
purposes the sub-committees will be serviced by the Association Secretary
(D) Each Sub-Committee shall be empowered to co-opt further members should
the need arise.
(E) The officers of the Association, i.e. the President, Deputy President, Chairman,
Association Secretary and Treasurer, shall be ex-officio members of all sub
committees, and they, together with elected members only, shall be entitled to
vote. Past Presidents and Life Members wishing to have power of
vote must gain election to a sub committee.
(F) Finance, Rule Book, Social and Entertainment matters shall be dealt with by
the full committee.
(G) Management members wishing to hold a voting seat on a Sub-committee
must be in attendance at the election meeting or, have submitted
an apology to teas soc I a t ion Se c r e t a rye indri c a t in the I r wi sh
to seek election. Absent/non-apology members will be placed on a subcommittee
as deemed appropriate by the Management Committee.
(H) T h e F i x t u r e s , R e f e r e e s , S e n i o r , J u n i o r a n d V e t e r a n s
County Selection Secretaries shall be responsible for all matters appertaining
to the respective competitions during the playing season.
(I) All other matters will be dealt with by the Association Secretary.
(J) The Warwickshire Ladies County Green Bowling Association shall be represented
a t Management Commi t t e e me e t ings by up to 3 WLCCGBA
Ma n a g eme n t Commi t t e e Memb e r s f o r t h e e x c l u s i v e p u r p o s e s
of formal liaison, information exchange and financial management.
Membership
5:-
(A) Any bona-fide bowling organisation which may be deemed by the Management
Committee to be of 'Club' status, shall be eligible for membership but must
be accepted by the Management Committee; only such approved Member
Clubs shall be allowed to take part in the Association League Competitions.
Other Clubs and bona-fide Organisations wishing to be affiliated for
the purpose of promoting or taking part in competitions other than League
bowling, within the framework of the Association, shall also be accepted by the
Management Committee.
(B) New clubs wishing to participate in the Premier league, Mixed league or
existing clubs wishing to field a second team in the Alliance league or Mixed
league must notify the Association Secretary not later than 30 November prior
to the forthcoming season. The application must be accompanied by a deposit
of £20 which will be credited to their account for the following season. Any
default will result in the loss of the £20 deposit. After the 30 November new
clubs may be accepted if a vacancy exists.
(C) It is the duty of the Host Club to ensure that every effort is made to provide
a green of acceptable quality. The Management Committee may terminate the
membership of any club that does not agree, when instructed by the Management
Committee, to implement a ‘Green Improvement Plan’ deemed necessary,
following inspection, by the League Sub Committee.
Meetings
6:- Two General Meetings shall be held annually, one in January for the presentation
of the Balance Sheet and consideration of financial matters (which shall not require
notice of motion) together with the election of Officers and transaction of business for
the ensuing season; the other in September/October for consideration of Association
Rules and Bye-Laws, League, Cup and Merit Rules, which shall require notice of motion.
Standing Orders will be applied. Additionally a General Secretaries Meeting shall be
held annually in March or April for the distribution of relevant paperwork for the ensuing
season and the transaction of other related business. Each club shall be required to be
represented at all three meetings and any club failing to be represented at any of these
three meetings shall be fined £10.00.
7:- Each Club shall be entitled to send one delegate to each meeting, together with
a representative, exclusive of Members of the Management Committee, but only the
delegate together with Members of the Management Committee shall be eligible to
vote.
8:-
(A) The Association Secretary shall convene a Special General Meeting at any time
on receiving a requisition to that effect signed by the Secretaries of not less than three
Clubs belonging to the Association, but such Special General Meeting shall have no
power to amend or alter these rules.
(B) The Management Committee shall have power to convene a Special General
Meeting for any purpose including the amendment or alteration of any Rules or Bye-
Laws.
9:- Annual General Meetings, the Secretaries Meeting and any other Special General
Meetings shall be non-smoking meetings.

Subscriptions and Finance
10:-
(A) The Annual Subscription for Member Clubs shall be:
(i) a fee of £45.00 for Premier Teams, and/or Mixed ‘A’ teams.
(ii) a fee of £35.00 for Alliance Teams, and/or Mixed ‘B’ teams.
(iii) a fee of £10.00 per team for the Cup Competitions.
(iv) a levy of £0.50 for each registered member, of all Member Clubs, to be
used for a Junior Development Fund.
(B) The annual affiliation fee for Clubs and other Organisations not taking
part in the Association League Competitions shall be £10.00, which
shall be paid by June 30th. If any affiliation fees due to the association are
unpaid by 30th June the Management Committee will, by ordinary resolution,
terminate that club’s or organisation’s affiliation and they will be suspended
forthwith from playing within the auspices of the association. All Clubs whether
affiliated to another county or not which play in leagues which are
directly affiliated must affiliate to the Association. All Affiliated Leagues
shall provide the Association Secretary, by the end of May each year, with a
complete list of clubs competing within their Associations and a current list
of their rules and/or regulations.
(C) All Organisations of ‘Club’ status wishing to take part in the Cup Competitions
shall pay an entrance fee of £10.00
(D) All Member Clubs will take and pay for a minimum of 1 0 Official Year Books
per team annually at the appropriate fee.
(E) All Member Clubs will participate in a Personal Accident Insurance Scheme
and will pay annually a fee, to be determined by the Management Committee,
per registered player in accordance with the list of registered players required
by Rule 1 5. All Affiliated Clubs, Leagues and Associations may participate in
the Personal Accident Insurance Scheme.
(F) All Member Clubs will be required to pay any fines imposed by either the
Management Committee or an appropriate Sub- Committee within one calendar
month of due date of the issue of a fine statement. In the event of clubs failing
to comply the fines will automatically be doubled and must be paid to the
Treasurer, otherwise membership will be considered as ceased and re-entry
into the League will be at the lowest Division.
(G) All clubs are responsible for their methods of payment of subscriptions,
registrations or fines. Any charges incurred by revoked cheques will be the
di r e c t r e spons ibi l i ty of , and be pa s s ed on to, the submi t t ing
club for payment in addition to the original sum.
11:- All Fees shall be forwarded to the Hon. Treasurer of the Association not later than
the 1 st June each year. If any monies due to the Association are unpaid by 3lst October
in any year, the Management Committee will, by ordinary resolution, terminate that
organisations membership of the Association. Should such organisation wish to continue
its membership dues for the past year, together with fees for the ensuing year, must be
paid to the Treasurer prior to the January General Meeting, otherwise membership will
be considered as ceased and re-entry into the League will be at the lowest Division.
12.- The Accounts shall be audited by an independent firm of Chartered Accountants
and the printed Balance Sheet sent to each Club belonging to the Association,together
with notices calling the January Annual General Meeting.
Mode of Altering Rules and Bye-Laws
13:-
(A) With the exception of financial matters, notice of any proposed amendment
or alteration of the Rules and Bye-Laws of the Association, together with
the names of the proposer and seconder of every such amendment or alteration
shall be given in writing to the Association Secretary 28 days at least before
the General Meeting at which such amendment or alteration is to be considered.
(B) The proposer (any Member Club or Management Committee Member)
must obtain a seconder (another Member Club or Management
Committee Member) to be identified in accordance with (A) above.
(C) Notices containing all valid amendments and alterations are to be circulated to all Clubs
within the Association 1 0 days before the General Meeting by the Association Secretary.
(D) The Chairman of any General Meeting at which amendments and
alterations to Rules and Bye-Laws are considered, shall allow an amendment or
alteration to be moved, by any delegate or Management Committee
member, to any notified amendment or alteration, providing such amendment
is relative to and does not alter the context of the notified amendment or
alteration unduly, and in the event of the same being seconded by another delegate or
Management Committee Member and being carried by a bare majority of
those present, and entitled to vote, shall be considered as a notified amendment
or alteration.
14.- No Rule or Bye-Law, League Competition Rule, Cup Competition Rule or
Individual Merit Rule, shall be altered, rescinded or added to, without the consent
of the majority of those present, and entitled to vote, at the General Meeting.
Membership and Affiliation for Individual Players
15.-A list of all members of Association Clubs must be forwarded to the Treasurer of the
Association each year before such members take part in any Association Competition, and
all players selected or taking part in such competitions must be from the list furnished.
It is the responsibility of the submitting club to ensure that any new member who has
joined them is a fully paid member of the previous club.Failure to establish that any
new member is a fully paid member of the previous club will, if proved, lead to the
loss of any shots scored in League and/or Cup matches by that player for the new club,
also making the player liable to be debarred from all Association competitions until any
previous debt is fully paid. Supplementary registrations can be made at any time during
the playing season and shall become effective immediately such registration is received
by the Association Treasurer. All registrations to be on the official forms provided
and all listed members of Association Clubs will each pay an annual registration
fee to be determined by the Management Committee. All competitions excluding
the W & W Individual Merit and the W & W Junior Individual Merit, shall be
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open to all bowlers of either gender. It shall be a condition of Membership that
all clubs will allow properly registered players of member clubs to participate
on their greens as visitors in competitions under the control of the Association.
16:- Transfers
An official transfer form will be provided by the Association Secretary on
request. Transfer requests will be considered by the Association Secretary
a t a n y t ime d u r i n g t h e l e a g u e b owl i n g p r o g r amme s u b j e c t t o :
(i) the player being a fully-paid member of the Club from which he/she is
transferring.
(ii) the player having deposited his/her membership fee with the Club to which
he/she is transferring.
(iii) the player having obtained the support of both Clubs in writing on the
official transfer form and having submitted the form to the Association Secretary.
(iv) the player paying a transfer fee of £10.00 to the Association which will be
returned if not approved by the Management Committee.
(v) if approved the transfer request will become effective 1 4 days after receipt by
the Association Secreatary. The Association Secretary will inform the player,
his new club and the League Secretary of the effective date of the transfer within
14 days of receipt.
(vi) the player not playing in the current league programme for his/her new club on
a green on which he/she has played a league game, Premier, Alliance or
Mixed, during the current league programme.
17:- Any player taking part in League or Cup matches for two Clubs
in the same season shall be suspended from the Association for twelve
calendar months. This rule does not apply to an authorised transfer.
Promotion of Contests
18:-
(A) Member or Affiliated Clubs and Associations organising competitions and
inviting entries from outside their Club or Association but not from outside
the W&WCBA must apply to the County authority for affiliation and approval
and pay a fee of £6.00 BEFORE they advertise the event in any way. Any
advertising literature MUST state 'Approved by and affiliated to the
W&WCBA'.
(B) Member or affiliated Clubs and Associations organising competitions and
inviting entries from outside the W&WCBA must apply to the County
authority for approval BEFORE the event is advertised in any way. Further
they must send to the W&WCBA a remittance of £6.00 which, if approval is
granted, will be forwarded to the BCGBA for affiliation under their Rule 11 b.
Any advertising literature MUST state ‘Approved by W&WCBA and affiliated
to the BCGBA’.
(C) Member or affiliated Clubs and Associations organising merit competitions,
whether restricted or open, MUST invite the Referees Society to provide
qualified referees to control final stages. A referees fee as determined by the
Referees’ Society will be paid by the organising body to the Secretary.
Referees will be provided with travelling expenses, lunch and tea. The organisers
will be responsible for providing all measuring equipment likely to be required
by the referees.
(D) PENALTY - Any Club or Association who fails to comply with Rules 1 8a,
18b and 1 8c may be barred from running any competition, other than one
involving its own members only, for a period of not less than one and no more
than five years. Penalty for a subsequent offence under these rules may lead
to the offending Club or Association being barred from running competitions sine die.
Further, any player who knowingly takes part in any event which is not
affiliated and approved under these rules may be suspended for a period of not
less than one year. Any subsequent offence under these rules may lead to the
offending player being barred from the Association sine die.
19.- Only properly licensed Betting Book facilities will be allowed to operate
at W&WCBA controlled events, and then only with the prior written consent
of the W&WCBA Management Committee following a written application
and the payment of a fee of £20.00. The fee payable will be reviewed and
determined annually by the Management Committee of the W&WCBA.
Appeals
20:- An enquiry into any suspected breach of these Association, League,
Cup or Merit Rules and Bye-Laws, by a Player, Club or Affiliated
Organi s a t ion may be ins t i tut ed by the Management Commi t t e e : -
(A) at the request of the Player, Club or Affiliated Organisation which may lodge
a complaint provided that such complaint is in writing and has been submitted
to the Secretary within 3 calendar months of the alleged offence,etc.,taking place.
(B) at its discretion.
21:- In the event of any enquiry being instituted on the complaint of any Affiliated
Organisation, Club or Player, such Affiliated Organisations, Club or Player shall
forthwith deposit with the Association Secretary the sum of £20.00, which will
be returned if the complaint is upheld. On the deposit being made and a written
statement of the facts placed with the Association Secretary, an enquiry shall be
instituted by the Management Committee.
22.- The Management Committee shall have power to reprimand, suspend, fine or
expel any Player, Club or Affiliated Organisation, who shall infringe any Rule or
Bye-Law, or whose conduct shall, in their opinion, render him/her or them unfit for
membership but no Player, Club or Affiliated Organisation shall be dealt with, without
first being summoned to appear before the Management Committee to explain his or
their conduct, and given opportunity to advance his/her or their defence. In the case
of such breach of conduct meriting suspension or expulsion, at least two-thirds of the
Management Committee then present must vote in support for suspension or expulsion.
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Anyone so summoned to appear before the Management Committee shall be entitled to
receive at least seven days notice in writing by Recorded Delivery from the Association
Secretary, giving particulars of the breaches of conduct being the subject of complaint.
23:- The Management Committee may demand the production of any books,
documents or other evidence deemed necessary in dealing with any complaint or
enquiry. Should any Affiliated Organisation, Club a Player refuse to furnish such
evidence as may be required or refuse to attend the enquiry, the Management
Committee shall have power to suspend such Affiliated Organisation; Club or Player.
Reinstatement
24:- Any Affiliated Organisation, Club or Player suspended or expelled by the
Association shall automatically be reported to the BCGBA for confirmation, and
if confirmed, reinstatement shall be by written application, to be in the hands
of the Association Secretary not later than the last day of January in each year.
25.-No application for reinstatement shall be entertained, under any
circumstances whatever, from a Player who has once been reinstated.
Eligibility
26:- With the exception of normal team changes, where Premier and Alliance teams are
competing in corresponding Premier and Alliance leagues (i.e. in a Premier Division 1 and
Alliance Division 1 ) no visiting player shall be allowed to compete in a Warwickshire and
Worcestershire league or cup match on a green where he/she has practised or played in other
competitions during the preceding 1 4 days, otherwise than when such competition has been
a County Match Warwickshire and Worcestershire Cup or Merit competition or a Local
League, Cup or Merit Competition directly affiliated to the W & W CBA or the BCGBA.
Awareness
27.- It is the duty of every member of every club affiliated to this Association
to acquaint himself/herself with the Rules and Bye-Laws of the Association, and
of the Rules and Bye-Laws governing the League, Cup and Merit competitions.
The Management Committee of the Association will at no time accept a plea of
ignorance when considering any breach of the Rules and Bye-Laws as laid down in
this Manual.
28.- Each Club shall be furnished with a copy of the British Crown Green B.A.’s
Official Handbook each year, and each Club and every member thereof shall be
bound by the Rules and Bye-Laws of the Association in like manner, as though
such Club and each member thereof had entered into, and signed, an agreement
with the Association to that effect.
Interpretation
29:- The Management Committee shall have powers to deal with any matters not
provided for in these Rules and Bye-Laws.
30:- The Warwickshire and Worcestershire C.B.A. shall be the interpreter of
these Association Rules and Bye-Laws governing the League, Cup and Merit
Competitions, and from its decision there shall be no appeal other than where a
player makes a complaint and fails to get satisfaction from his/her Club, League
Association or County Association, he/she shall have the right to appeal to the
British Crown Green Bowling Association on depositing £10.00, which shall
be refunded at the discretion of the Management Committee of the B.C.G.B.A.
31:- The Management Committee shall at all times have authority to select any
green belonging to Member Clubs for the purpose of promoting County Matches
and other Associations Competitions.
32:- Heeled foot-wear of any kind should not be worn by participants on greens
where league, cup a merit events are played under the jurisdiction of the Association.
Nothing in this rule shall apply to any player who suffers a disability.
Captains to act as Ajudicators
33:- In League matches and Cup matches (except the finals) the Captains, or their
nominees, will act jointly as judicatures. They are allowed on the green during play
and will act as measurers. No other persons other than the players are allowed on
the green.
Merit & Cup Finals - Players Clothing
34:- On all association finals’ days (Merits and Cups) players are to wear
conventional clothing and are not permitted to wear tracksuit bottoms, denims or
shorts. In the Junior Merit Final, this dress code will apply from the quarter final
stage onwards. Any player failing to conform to this standard will be prevented
from playing in the competition and may be liable to forfeit any prize money earned
in the competition. In the case of team contests, any offending player failing to comply
with the dress standard must be substituted before the start of the game. Enforcement
of the dress code will be the responsibilty of the Officer in charge and/or the Referee.
Club Closure/Amalgamation
35:- A Club or Associated Club on application to the Association may by agreement
amalgamate with another Club. The receiving club may if so desirous retain the
league status of the merging club only if the number of merging club members
exceed the registered playing membership of the receiving club. The name of the
merging club, if retained, will only be used in conjunction with the above arrangement
for one year, after which time the name will revert to that of the receiving club.
36:- Child Protection
All member clubs are required to identify a Link Officer for Child Protection issues
within their club and to notify the Development Officer who will maintain a database
of identified Link Officers.
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Dissolution
37:- Should the Management Committee decide, by a majority, on the grounds
of expediency or otherwise, to dissolve the Association, the Committee shall call
a Special General meeting of the Association, giving 21 days notice to Member
Clubs. At this Special General meeting, if a two-thirds majority of those present
and eligible to vote decide to dissolve the Association, the Management Committee
shall have power to dispose of the assets of the Association after all liabilities and
debts have been cleared. The beneficiaries of such assets shall be the Member Clubs.
 

WARWICKSHIRE AND WORCESTERSHIRE
COUNTIES BOWLING ASSOCIATION
CHILD PROTECTION POLICY
A Code of Practice Policy Document prepared by the WWCBA Development Sub Committee
has been approved by the WWCBA Management Committee, which is responsible for the
management of the Code of Practice.
CODE OF PRACTICE
 The welfare of the child is paramount;
 All children, whatever their age, culture, disability, gender, language, racial origin,
religious beliefs and/or sexual identity have the right to protection from abuse;
 All suspicions and allegations of abuse will be taken seriously and responded to
swiftly and appropriately;
 All persons (paid/unpaid) working in Crown Green Bowls have a responsibility to
report concerns.
POLICY STATEMENT
The WWCBA has a duty of care to safeguard all children involved in crown green bowls from
harm. All children have a right to protection, and the needs of disabled children and others
who may be particularly vulnerable must be taken into account. The WWCBA will ensure the
safety and protection of all children involved in WWCBA controlled events through adherence
to the Child Protection Guidelines adopted by the WWCBA.
A child is defined as under 18 years of age in The Children Act 1989.
POLICY AIMS
The aims of the WWCBA Child Protection Policy are to promote good practice:
 Providing children and young people with appropriate safety and protection whilst in
the care of the WWCBA.
 Allow all WWCBA bowlers to make informed and confident responses to specific
child protection issues.
SUSPECTED ABUSE

Any suspicion that a child has been abused (within the spectrum of activities managed by the
WWCBA) should be reported to the WWCBA Chairman and/or Association Secretary, who
will take such steps as considered necessary to ensure the safety of the child in question or
any other child who may be at risk.